Accounting & Administrative Assistant

Gonzaga Preparatory School

SCHOOL OVERVIEW
Gonzaga Preparatory School is a Catholic, Jesuit college preparatory school that educates students according to Gospel values, inspiring leaders who create a more just and loving world. Since 1887, Gonzaga Prep has prepared students for lives of leadership founded in a tradition of excellence in academics, activities, and service. It is a lifelong community of individuals who go forth and make the world a better place through excellence and service. With a faith-filled, college preparatory environment grounded in values drawn from the long Jesuit tradition, Gonzaga Prep students discover who they are meant to be in this world.

POSITION SUMMARY:
Reporting to the Accounting Manager, the Accounting & Administration Assistant plays a pivotal role in supporting the Treasurer’s Office. This position provides accounting support by performing administrative tasks associated with the school’s business office operations. Responsibilities including front desk and counter service for students, parents and other visitors, answering phones, data entry for journal entries, processing cash receipts and student lunch account payments, organizing petty cash disbursements and replenishments, coordination and support of registrations and payment systems for school events and activities, preparation of bank deposits, and supporting accounts payable processes.

RESPONSIBILITIES AND DUTIES:

Treasurer’s Office Front Desk Customer Service
● Open the Treasurer’s Office each morning.
● Provide excellent customer service to all.
● Answer phones and greet students, parents and other school employees and visitors.
● Assist with routing calls to proper departments and manage general requests for information.
● Process incoming and outgoing mail.
● Maintain Treasurer’s Office forms and publications.
● Order office supplies for the Treasurer's Office.

General Accounting Support and Cash Receipts
● Enter general ledger journal entries daily. Maintain journal entry files.
● Enter student payments on lunch accounts daily.
● Prepare deposits.
● Post cash receipts in the accounting system.
● Gather backup & input expenses for monthly credit card statements.

Event Support, Petty Cash and Cash Boxes
● Assist as needed with special events. May require evening or weekend hours.
● Set up payment and registration in online registration software for camps, summer school, or other events which require registration.
● Manage and reconcile petty cash.
● Coordinate and monitor cash box preparation and reconciliation for activities, events and bookstore to ensure appropriate controls and accounting.
● Act as Greater Spokane League (GSL) Coordinator: Prepare deposits and reports for GSL ticket sales. Act as liaison for GSL administration.

HOW TO APPLY: Email cover letter, resume, and application to [email protected]. Contact Brandy Browning at 509-483-8515 for more information. Position closes Monday, July 14, 2025.

Gonzaga Preparatory School provides a rich offering of benefits and services to our eligible faculty and staff including:
● Full tuition waivers.
● Three different medical health plans including PPO, HMO, and HSA.
● 100% of employee premiums paid by the School for the HSA medical, dental and vision plans.
● School matched annual contributions of up to $1,200 to employee HSA plans.
● Retirement plan with a 6% employer match.
● Life insurance and long-term disability insurance are also available.
● Annual, personal, sick, bereavement leave, and 14 paid holidays.
● Summer Fridays off. We are closed on Friday’s July 1 - Aug 15.

● 2-year degree or certificate in accounting or business preferred. Will consider experience in lieu of education requirements. 1-3 years of experience in a business office environment.
● Experience in providing outstanding customer service and demonstrated ability to work in a positive manner with students, parents, staff, and other School patrons.
● Highly organized with attention to detail. Efficient and able to meet deadlines.
● Proficiency with office software, including word processing, spreadsheets, accounting programs required. Prefer highly proficient in Excel and Word. Google office suite experience is a plus.
● Committed to teamwork and successful working relationships.
● Ability to manage and maintain a high level of confidential information and records.
● Willingness to work flexible hours.
● Reference check and criminal background check required.
● Understand the School’s Mission Statement. Demonstrate behavior and values consistent with the School’s Mission.

Hourly, full time, 12-month position. Monday through Friday, 7:15 a.m. to 4:15 p.m. Some overtime may be required to meet deadlines or to participate in School events.

$17.13 - $21.67